Hiring Library Collections Management Specialist at Florida Gulf Coast University

 

About the job

Job Summary

The Library Specialist II provides specialized and advanced library support for the educational and research needs of students, faculty, staff, and other patrons. This position works to ensure access to and steward the lifecycle of the Library's physical and electronic collections.

Work hours may include evenings, nights, and weekends to support the Library’s operating hours.

Job Description

Typical duties may include but are not limited to:

• Provides specialized library support, analysis, and management of acquisitions, cataloging, serials management, database maintenance, and processing.
• Develops and expands workflows in response to new enhancements, and works to enable increased systems automation and data collection.
• Assists with the management of Library e-resources, including entering license data, compiling and archiving quotes, tracking trial timelines, and activating resources.
• Collaborates with team on the renewal of current and addition of new electronic collections to the Library catalog.
• Tests access to new e-resources and investigates full-text access issues to current e-resources. Collaborates with team to solve problems and communicates repairs.
• Maintains physical holdings record in OCLC's WorldCat ensuring data matches the local physical collection in Alma.
• Performs copy cataloging by updating current records, importing new records, and suppressing items no longer held.
• Places orders, processes and posts invoices, and monitors budget for portions of the physical collection.
• Communicates with vendors to resolve routine and complex issues and clams.
• Downloads electronic order confirmation records.
• Trains and supervises student workers.
• Compiles data, creates queries, and quality checks recorded data to ensure accuracy of student worker entries and to maintain the integrity of the physical materials in the catalog.
• Creates, sets-up, and cancels print journal subscriptions, standing orders, and e-resource journal subscriptions.
• Documents collection management procedures. Provides usage reports for physical collections.
• Runs regular reports to remove or suppress lost, missing, or lost in transit materials. Communicates loss to appropriate RSI librarian.
• Provides general guidance, training, and technical assistance to other staff.
• Opens and routes incoming mail, library materials, supplies, and equipment. Notifies recipients upon arrival as needed.
• Maintains displays.
  
  

Other Duties


Additional Job Description

Required Qualifications:


Preferred Qualifications


Knowledge, Skills & Abilities


Pay Grade 15

• This posting was revised on October 28, 2025 to update the Job Summary and Knowledge, Skills, & Abilities section to include ability to work evenings, nights, and weekends as necessary.

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