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Career Development Assignment (CDA)
The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.
If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.
Job Number: J1025-0194
Job Title: Collection Maintenance & Preservation Assistant (CDA)
Job Type: Career Development Assignment (CDA)
Department: Cataloguing, Metadata and Digitization (CMD)
Job Category: Library
Number of Positions: 1
Date Posted (dd/mm/yyyy): 29/10/2025
Closing Date (dd/mm/yyyy): 05/11/2025
Salary (with Salary Rate): 66,488.00 - 72,613.00/Year
Assignment Duration From: 19/01/2026
Assignment Duration To: 02/04/2027
Employee Group: CUPE 2424
Salary Level: 7PE
Hours Per Week: 35
Date Position Available: 19/01/2026
About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties And Responsibilities
Reporting to the Head, Cataloguing, Metadata, and Digitization, the incumbent ensures the good condition of the Library’s collection by reviewing, organizing, and processing physical material. The incumbent is responsible for collection maintenance and preservation by assessing and preparing physical material, including repair, binding, and digitization. The incumbent performs updates and revisions to library catalogue records adhering to bibliographic standards and according to requirements of the Library and OCUL consortium. The incumbent provides administrative support to the Department, and prepares and updates documentation related to collection maintenance and preservation workflows. The incumbent trains and supervise student assistants, and performs other duties as required.
Qualifications
The incumbent must possess the following qualifications:
- A high level of computer literacy in the tools and technology used for physical material preservation and bibliographic description.
- The incumbent must have attained technical proficiency and competencies in the principles and concepts of bibliographic description, including cataloguing standards and record encoding, as well as familiarity with library terminology and tools.
- Ability to understand LC and CODOC classification schedules and understand and interpret MARC21 and RDA/AACR2 standards.
- Ability to work with high attention to detail and must be able to identify and resolve problems efficiently and logically.
- A high service standard and effective written and oral communication is essential for working with library personnel and service providers.
The above is normally acquired through the completion of:
HR Note
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Health and Safety Requirements
This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
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